Professional lighting brought to your space, a guided session for every player, and a private gallery delivered to each family individually — with signup, consent, and payment handled before anyone shows up. Built and run for Chicago Inter, now open to other Chicagoland clubs.
Order forms, cash at practice, a shared folder nobody should have access to, and a team manager who becomes the complaints department. This runs on signup links, per-family delivery, and consent collected up front — so the club’s only job on the day is getting players to show up in kit.
The deliverable is identical either way — the only difference is who writes the check. Most clubs are better off covering it centrally, but per-player exists for programs without a media budget.
One invoice, every player included, nothing asked of families. No signups to chase, no player left out because a form got missed, and the whole roster is photographed instead of whoever happened to pay.
Each family signs up and pays for their own player. The club spends nothing and still collects nothing — no envelopes, no order forms, no reconciliation. Participation ends up being whoever opts in.
Media day is a full shoot-and-edit day per club, so only a limited number run each season. Booking 4–6 weeks out is what keeps delivery on the 10–14 day promise rather than stretching it.
Studio rental — $450 for the day. Only if your club has no usable indoor space. A gym, field house, or party room works fine and costs nothing. This is billed through at cost rather than buried in the per-player price, so clubs with their own space never subsidize clubs without one.
Stated plainly up front, because the fastest way to disappoint a club is a surprise at delivery.
This is the same sequence built and run for Chicago Inter — signup, consent, check-in, and private delivery are already wired, not improvised per club.
Date, roster, age groups, and space get locked first — and the date gets set around when kits actually arrive, not when the calendar looks open. This is the step most media days skip and then pay for.
Every player gets a signup link with the consent and photo release built in. No envelopes, no order forms, no coach chasing cash at practice.
Players check in on arrival and move through three lit setups. Full professional lighting comes to your space, so families never travel to a studio.
Private per-family galleries, 5+ edited images per player, delivered 10–14 days out. Nobody browses anyone else's child.
Parent or guardian consent and a photo release are collected at signup, before a single frame is taken. Delivery is per-family and private — there is no club-wide folder of everyone’s children. Full-resolution files stay in private storage, minors are never identified by full name in public captions, and location metadata is stripped from everything published.
Two ways to pay. Most clubs cover the roster at a flat rate — $1,200 for one team of up to 18 players, $2,100 for two teams, with larger clubs and multi-day bookings quoted on the roster. Where there is no club budget, families can pay $75 per player instead, with a 12-player minimum for the day ($900).
A media day means bringing professional lighting, backdrops, and a full shoot-plus-editing day to your club. Below about a dozen players that day costs more to run than it brings in, so the minimum keeps the per-player price honest instead of quietly inflating it for everyone. Smaller teams are still worth asking about — a flat team rate or sharing a day with another team usually solves it.
No — the lighting travels. Most clubs use a gym, a field house, a party room, or any indoor space with room for a backdrop and a few feet behind it. If your club has no usable space, a studio can be arranged and is billed through at cost, $450 for the day.
Yes, with the caveat that outdoor sessions are at the mercy of light and weather. They work best in the hour after sunrise or before sunset, which constrains how many players can go through. Indoor space is the more reliable choice for a full roster.
A private gallery for their player with at least 5 professionally edited high-resolution images from three pose setups, plus personal-use rights to print, share, and post them. Delivery is typically 10–14 days after media day.
The club receives a license on the delivered selects for team social accounts, the club website, recruiting, and registration materials. Photo credit is appreciated where practical. Reselling or handing images to sponsors and media outlets needs separate permission.
Parent or guardian consent and a photo release are collected at signup, before anyone is photographed. Delivery is per-family and private — no shared club-wide folder of everyone’s children. Full-resolution files are stored in a private bucket, minors are not identified by full name in public captions, location metadata is stripped, and removal requests are honored promptly, no questions asked.
Four to six weeks is comfortable, mainly because that is how long it takes to confirm kits, collect signups, and give families a real window to respond. If your kits have already landed, it can move faster.
A limited number each season. Each one is a full shoot day plus a full editing day, and the 10–14 day delivery promise only holds if they are spaced properly — so dates are taken on a first-confirmed basis rather than stacked. If a window is already spoken for, you will be told straight away rather than strung along.
Chicagoland is the home range and carries no travel charge. Beyond that, ask — it depends on the date, the roster size, and the drive.